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Google Docs Tips & Tricks To Boost Work Efficiency

So without further ado let’s learn some hidden tips of Google Docs that many of us are unaware of.

Google Docs Tips And Tricks: 1. Edit Google Docs Offline:

If till today you are thinking then working on Google docs is restricted to active Internet connection, then we would like to correct you here. If you are in a zone of weak or no internet connectivity and you want to create a new document or modify an existing one in Google Docs then go ahead. Yes, you hear it right. Google Docs gives you the power to edit the documents offline. And once you get back into the connectivity zone all your work will be saved and synced automatically.

1. Open Google Docs on Chrome browser.(Yes, you must be using Chrome browser to enable this setting. If you are on any other browser you will not find an option of offline Google Docs).

4. Once enabled you can now edit Google Docs both in Offline and Online modes.

You can check our complete article here on How To Use Google Docs File Offline

Optimize Your Google Docs Search Engine

Whether you are using Google Docs for writing a block or creating a web page, your first preference is to rank it on all leading search engines. Now this will become super easy once you add SEMrush add on to your Google Docs by following the steps below.

2. On the Add-ons window search for SEMrush SEO Writing Assistant.

4. If you are using various Google accounts then you need to confirm for which account you wish to install the add-on on Google Docs.

Want to get an insight of Google Docs Add-ons to increase productivity? Then check our article Best Google Docs Add-ons For 2023.

Set Up Google Docs Shortcuts

If you work on preparing the same type of content now and then this feature of Google Docs can really boost your productivity. You can set Google Docs shortcut for a long text or phrase or a commonly used word.

2. On the Preferences window select Substitutions and check mark Automatic substitution.

4. Now whenever you enter the shortcut in your document it will automatically be replaced by the phrase you have set.

Enable Smart Compose Suggestion

Another nifty feature of Smart Compose that has been added to Google Docs feature list after its success on Gmail. This feature, when enabled provides predictive writing suggestions as you type.

To enable the feature follow the steps given below:

2. From the drop down menu select Preferences.

4. Now when you start typing Google Docs will start providing the suggestions. To implement you just have to press the Tab button of your Keyboard. And in case you find it annoying you can anytime disable this settings by unchecking the Show Smart Compose suggestions option.

Enable Voice Typing on Google Docs

Bored of pressing keys on your keyboard, then start using voice typing on Google Docs to keep your hands free. Once you enable this feature you can create a new document or edit an existing one just through your voice.

To enable voice typing on Google docs follow the steps below:

2. From the drop down menu select Voice typing. You can also enable Voice typing by pressing Ctrl+Shift+S keys.

3. If it’s the first time you are trying Google Docs voice typing feature then you have to enable the Microphone of your device.

5. Once you enable the microphone its color will change from Black to Red. And this means that you are ready to use the voice typing feature of Google Docs.

6. Now as you start speaking, it will automatically get typed on the document.

7. Make sure you speak clear and loud, else this feature will start annoying you.

Please Note: You can change the font of the text, insert punctuation, and change the paragraph and much more just with your voice. To know more about this feature read our complete guide on How to Use Voice Typing on Google Docs

Search Anything Without Navigating from Google Docs

You are on a topic that requires an extensive and deep research. And for this, every time you need to navigate to Google from Google Docs for searching answers needed for the topic. We know how painstaking and time consuming it can be. But you would be glad to know that Google Docs has a feature that allows you to do all your research right from Google Docs without navigating to Google Search, resulting in saving your crucial time.

1. Open your document on Google Docs and highlight the word for which you like to gather the information.

3. This will open the Explorer sidebar on the right side of your Google Docs screen. And it will show you all the relevant and detailed search(including images) related to the word that you have highlighted in your document

4. You can also choose on any of the suggested links to get detailed information by visiting the chúng tôi you wish to insert that search link on your document then you can simply drag and drop it in your document.

Keep a Check on your Word Count While Typing

Whether you are preparing a college assignment or completing an article for your client it is always important to keep a check on the word limit. And you can do this quite easily with Google Docs Word Count feature.

This nifty feature helps you in keeping a check on the words while typing. Moreover this also tracks the number of pages, number of words, and number of words excluding spaces.

To enable word count on Google Docs follow the steps listed below:

1. Open the Google document you are working on.

2. Now, from the toolbar select Tools option.

3. From the drop down menu select Word Count Option. You can also enable Word count by pressing Ctrl+Shift+C keys simultaneously.

4. This will open a pop up window showing you the total number of words, characters and characters excluding spaces..

6. Do check our complete article on How to Check Word Count on Google Docs.

Wrapping Up

Google Docs has left its distinct mark in the market filled with numerous text editors. Its simplicity to use along with the automatic backing of data on the Google cloud has attracted many writers who were previously using Microsoft Word to prepare their content.

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Google Docs Keyboard Shortcuts Cheatsheet

Google Docs is an amazing way to create documents online, and it works pretty much the same way as Microsoft Word. If you use this online tool to prepare your documents, you might want to learn some of its keyboard shortcuts.

You can use these shortcuts to quickly open various menus, format your text, manage your media files in your documents, select text in a certain way, and do more.

What’s more, these shortcuts work across all major platforms so you can use them regardless of what machine you use.

Here are some of the Google Docs keyboard shortcuts you should learn.

Mahesh Makvana

Mahesh Makvana is a freelance tech writer who’s written thousands of posts about various tech topics on various sites. He specializes in writing about Windows, Mac, iOS, and Android tech posts. He’s been into the field for last eight years and hasn’t spent a single day without tinkering around his devices.

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How To Use Google Docs Resume Templates

When it comes to writing a resume, some people will go as far as to spend hundreds of dollars to get it out of their way. A well-written resume is a key ingredient to a successful job hunt, and learning how to properly create one can often be intimidating.

Even if you do decide to handle it on your own, many of the recommended resume-writing resources and websites aren’t freely available. However, that doesn’t mean that you can’t get away with writing a quality resume without paying. Using a Google Docs resume template is one of the best ways to achieve that.

Table of Contents

Fortunately, Google has acknowledged the popularity of Docs as a resume-building tool and provides a gallery of templates to help you get started.

How To Find Google Docs Resume Templates

gallery and reveal a total of five different resume templates: Swiss, Serif, Coral, Spearmint, and Modern Writer.

new document where you can begin editing the template.

How To Edit a Google Docs Resume Template

Once you’ve selected a resume template that you like, you can start editing it. Let’s check out the Serif template as an example.

Serif is a sensitive, two-column template. Although you can add or remove sections based on how the content on the page is filled out, it’s important not to stack either column with significantly longer text than the other.

If you do, it’ll be an eyesore in the end. Therefore, a single-column resume template (such as Coral or Modern Writer) may be preferred.

If you see that your first template choice doesn’t meet your needs, you can always try out the others. Sections can easily be renamed and recolored by simply highlighting and changing the text’s font, color, and other attributes. Don’t be afraid to experiment, because you can easily undo any changes or reload your template from scratch.

One important tip to remember is that you should adhere to the preset formatting style so that the outline functions properly.

If you highlight a small section of text in the resume template, you’ll notice that practically everything that is not ‘lorem ipsum’ text is a heading. While you can just format normal text to appear identical to the heading text, setting them as a heading is what tells Google Docs where to place them in the outline.

Although it’s not common for companies and employers to ask for your resume as a Google Docs link, abiding by the formatting rules can translate to the best possible export in all file formats. Some text editors support outlines.

How To Save Google Docs Resume Templates

As mentioned, you won’t find many employers who are going to ask you to turn in a resume in the form of a Google Docs link. That’s why you’ll want to understand how to properly export your resume as one of the common text-based file formats.

Luckily, Google makes this process extremely

In my experiences with job searching, most companies and employers will ask for your resume in PDF Document format. However, it doesn’t hurt to keep a Microsoft Word, Rich Text Format, and Plain Text copy of your resume. Downloading these now could save you time in the future.

You should also check out each of the downloaded files using a supported application, such as Foxit PDF Reader, Notepad++, etc. The exporting process isn’t always perfect, and you may need to buff up these files around the edges.

If you often update your resume, you’ll need to remember to re-download your resume in each of these formats. Don’t slip up and send out an outdated resume copy just because someone is requesting it in a format you don’t usually use.

That’s all it takes to create and save a resume through Google Docs by using its selection of resume templates. While there are paid alternatives that can make the process faster and easier, Google Docs resume templates are one of the best and most flexible free options.

How To Create A Flyer In Google Docs

Google Docs is a comprehensive and free online word processor from Google that allows you to create almost everything you can imagine. You can create documents, articles, blog posts, brochures, and a lot more. While it offers the most common features, when it comes to creating graphic-intensive documents, you can end up feeling a bit limited in terms of creative options. This might be an issue you might be facing if you’re trying to create a flyer in Google Docs.

If you’re in the same boat, then here’s a comprehensive guide to help you create detailed and eye-catching flyers in Google Docs.

Does Google Docs offer a flyer template?

Unfortunately, Google Docs does not have a dedicated template that can help you easily create flyers. However, Docs offers a lot of tools that can help you create attractive flyers manually. You can add images, charts, drawings, shapes, and a lot more when creating a flyer in Google Docs. These tools can help you create most types of flyers in Google Docs, including flyers with tear-offs. You can use the sections below to help you create flyers manually in Google Docs depending on your current requirements.

How to make a flyer in Google Docs

You can choose to create a normal flyer in Google Docs or one with tear-offs. Use the relevant section below to create the preferred type of flyer, depending on your current requirements. Let’s get started.

Style 1: Make a normal flyer

Step 1: Format your page and margins

Let’s start by setting up your Google Docs page so that you can easily create a flyer and remove margins from your flyer. Use the steps below to help you with the process. 

Ensure Pages is selected at the top.

Add a preferred page color using the drop-down menu. A colored background will help your flyer stand out from the rest and help you get more readers.

Lastly, replace all your margins with 0. This will allow you to use the entire page when creating your flyer. You can choose to keep margins if you don’t wish to add much content to your flyers and wish to keep the design minimalistic.

And that’s it! You will now have formatted your page to fit your flyer needs.

Step 2: Format your text and images

You can now add images and text to your flyer to complete your design. This process is pretty much similar to creating a brochure in Google Docs. Thus, we recommend you refer to this guide from us to help you create your flyer. You can add images, create drawings, format your text, change and add watermarks and much more using the guide. This should help you create an interesting and unique flyer catering to your needs. 

Style 2: Make a tear-off flyer

To make a tear-off flyer, you can use a drawing to create and add vertical text to your flyer, which can then be torn off by potential customers. Here’s how you can make a tear-off flyer in Google Docs. 

Step 1: Create a flyer

Start by creating a flyer as you did above. Ensure that you leave enough space at the bottom to add your tear-offs. While we will be adding tear-offs in the footer, it will still end up taking space at the bottom of your flyer. Thus we recommend you leave enough space and add additional text if you have space remaining when you finish your flyer’s design. Additionally, we recommend you keep in mind the paper you wish to print your flyer on. We recommend using the Portrait orientation when dialing in your page sizes and margins using the guide above. This will give you enough space to create your flyer while making sure you have enough space in your footer to create tear-offs.

Step 2: Create space for tear-offs

Now that your flyer has been created, let’s make space for tear-offs in your footer section. Follow the steps below to help you along with the process.

Hover over Headers & footers and select Footer.

Now place your cursor on the extreme left, at the position of the first character of the footer.

Similarly, drag your right margin marker to the extreme right.

You will now have created space for tear-offs in your flyer. You can now use the next step to add drawings with your contact information and more for tear-offs. 

Step 3: Use drawings to add vertical tear-offs

Open your flyer in Google Docs and place your cursor at the position of the first character in your footer. As we dialed in the spaces above, your cursor will show up at the edge of your document.

Hover over Drawing and select + New.

Hover over Shapes and select the basic rectangular box.

Draw a box roughly the size of the text you wish to add. You can adjust this size later to better suit your needs.

Adjust the size of your text box so that the information fits in a single line.

Hover over Rotate. Select Rotate clockwise 90° or Rotate counter-clockwise 90° based on your preferences.

Note: Ensure you have the text box selected and not the text. These options will be greyed out if you have the text selected.

Similarly, rotate the rectangular box we had added earlier.

Move the text box above the box shape we had added earlier.

Now adjust the size of the rectangular box to fit your text box.

Additionally, you can choose to Bold, Italicize, and Underline the text if needed using the dedicated icons.

Place your cursor beside the drawing and use Ctrl + V to paste a copy of it.

Press Ctrl + V multiple times to populate the entire footer.

And that’s it! You will now have added tear-offs to your flyer in Google Docs.

Pros and Cons of using Google Docs to create a flyer

Google Docs is a free-to-use word processor, which makes it easily accessible to anyone. You get access to a huge library of fonts, templates, formatting options, and more when creating your flyer. This makes it pretty easy to use without having to worry about export options and how you will be printing your document.

On the other hand, it offers limited options when it comes to adding images, graphics, overlays, and more to your flyer. You could end up feeling limited in terms of creativity which can be a huge downside if you are looking to create a professional flyer. Thus if you’d like more creative control over your flyer, you can choose to use one of the other alternatives mentioned in the next section.

Other services you can use to create a flyer

We recommend using Canva or Visme to create a flyer. These services offer exceptional tools and templates while also offering a huge collection of stock assets. You can also choose to use one of the other alternatives mentioned below based on your current needs and requirements.

How to make a flyer in Canva

Open chúng tôi in your browser and log in to your account. You can register an account for free if you don’t have a Canva account.

Now search for Flyer using the search bar at the top.

Select Flyer (Landscape) or Flyer (Portrait) depending on your preferences.

Now select a template you like.

Note: Canva offers paid assets as well that will need to be purchased. If you wish to create a free design, keep an eye on the bottom right corner of the template. Templates using premium assets will display Paid in the bottom right corner.

Now choose your preferred color from the left sidebar.

You can now apply various effects, filters, and more to your background image using the left sidebar.

Once uploaded, simply drag an image over an existing image to replace it. You won’t need to resize or reposition your image.

Additionally, if you wish to add more elements to your design, you can use the left sidebar.

You get the following options when using Canva.

Elements

Lines and shapes

Graphics

Stickers

Photos

Videos 

Audio clips

Charts

Tables

Frames

Grids

Text

Photos

Style collecions

Backgrounds (dedicated)

App integrations

You get access to the following editing options and more depending on the element and file type you select.

Font choice

Font size

Font formatting and alignment

Effects

Animations

Linking and lock options

Cropping

Flipping

Individual color options (graphics only)

Ability to control position (foreground or background)

Transparency

Select your preferred format using the drop-down menu for File type at the top.

And that’s it! Your flyer will now be downloaded to your PC, and you can now print it out based on your preferred methods.

How to make a flyer in Visme

Visme is another online graphic design platform that can help you create attractive flyers. Use these steps to use Visme and create a flyer in your browser.

Note: Visme offers a premium subscription that includes most of the assets offered by the service. In our experience, most assets require a premium subscription to use when creating a flyer.

Visit this link and log in to your account. Creating an account is free, so if you don’t have a Visme account, you can sign up for the platform using the option in the top right corner. 

Search for Flyer and choose one of the options mentioned below from the search results.

Flyers (small)

Flyers

Now choose a template you like from the choices on your screen.

You can use the options in the toolbar to modify and format your text as needed.

You can perform the following functions when you have graphics selected in Visme.

Use the Flip option at the top to mirror and edit the graphic

Use the color option at the top to change the color

Use the Replace function to add a new graphic

You can now use these functions and options to design your flyer as needed.

Additionally, you can use the following options in the left sidebar to further enhance your design. 

Basics: These options will allow you to edit essential aspects of your design, including text, headers, footers, and more.

Header & Text

Font Pairs

Stats & Figures

Graphics & Text

Diagrams

Photo Grid

Call to Action (CTA)

Graphics: You can use this category to search and add new graphics and overlays to your design.

Photos: You can use this category to find and add stock images to your design. You can also use this category to upload and add your own images to your design.

Data: Use this category to further add additional graphics to your design, including the following.

Charts & Graphs

Tables

Maps

Data Widgets

Dynamic Fields

Media: You can use this category to add audio and videos to your design. You get the option to add stock videos, audio clips and embed online content from other websites.

Theme Colors: This is a unique feature in Visme that allows you to apply pre-curated color palettes to your design so you can easily change the overall look of your flyer.

Apps: This section in Visme can be used to integrate third-party apps into your design so you can use elements from other apps and websites. Visme supports YouTube, Vimeo, Wistia, Google Drive, Dropbox, MailChimp, HubSpot, Slack, and more, so you can easily integrate and work with these apps when creating your flyer.

Start by choosing the type of file you wish to download using the options on your left.

You get the following options at your disposal.

Image

Document (PDF)

Video/GIF

Present offline

LMS

Now you can turn on the toggle for Download as High Resolution if you wish for a larger-sized copy of your flyer.

And that’s it! You will now have created your flyer using Visme in your browser.

Other third-party services to create flyers

If Canva and Visme do not fit your current needs, then you can try out one of the following alternatives to help find a service best suited for you.

Unable To Load File In Google Docs: 5 Solutions That Work

Unable to Load File in Google Docs: 5 Solutions That Work Expert solutions to get rid of the problem in a jiffy

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If you cannot load a Google Docs file, a conflicting extension may be added to the browser.

Clearing the cache and updating the browser to the latest version can help.

For some users, resetting the browser settings to default did the trick.

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Google Docs is a popular word processor and is one of the preferred choices for many. But frequently, users found that they are unable to load a file in Google Docs, a problem that has been present for quite a while now.

Quick Tip:

You might want to try using a different browser, such as Opera One. It’s built on the same Chromium engine and it can also work offline with Google Docs. When getting errors in Chrome, switch to Opera One.

The extension in Chrome for offline mode is available in Opera One if you switch and import the extension. Furthermore, the organized workspaces in Opera One will be useful anytime.

Opera One

Use Google Docs in Opera One online and offline.

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Why is Google Docs unable to load file?

Here are a few reasons Google Docs or Google Drive was unable to load your view:

Issues with the Internet: A slow Internet or persistent but random loss in connectivity may lead to issues with Google Docs, and other websites.

A third-party extension is causing a problem: Frequently, an extension can conflict with the effective functioning of the browser and trigger the error.

Corrupted browser cache and cookies: Sometimes, you may get the Google Apps Script Unable to load file. Try to load it again or send an error report message due to corrupt browsing data.

What can I do if I’m unable to load file in Google Docs?

Before we start with the slightly complex solutions, here are a few quick ones:

Switch to a different browser and check if you can now load the Google Docs.

Go to the Google Workspace Status Dashboard and check whether the services are down especially Google Docs. If they are, wait for a few hours, and things will automatically be up and running.

Use the browser’s Incognito or Private mode. In Chrome, you can open an Incognito window by pressing Ctrl + Shift + N.

Sign out of your Google account and then sign back in.

If none work, head to the solutions listed next.

1. Disable extensions

If the issue is gone, enable extensions one by one until you find what was responsible when you were unable to load a file on Google Docs. Sometimes extensions can cause issues, and we suggest reading our guide on what to do if Chrome extensions slow down your PC.

2. Clear browser cache 3. Toggle offline access

NOTE

With the Google Docs Offline Chrome extension installed, this option is only available in Google Chrome.

Once done with the changes, check whether you can still load the file in Google Docs.

4. Reset the browser settings 5. Reinstall the browser

That’s it! If the previous solutions didn’t help when you were unable to load a file in Google Docs, reinstalling the browser would have got things running.

Also, if the problem is limited to a particular browser, check our curated list of the fastest and most secure browsers.

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Wow! Google Gives You Some Tips And Tricks About Android (2.3!)

So, let’s check out what (Googler) Jonathan Rosenberg, Senior Vice President, Product Management, gave us under the various hoods named as Tips, Keyboard Tricks and Applications (in official words, below):

Tips

Visual cue for scrolling: When you are in a scrollable list (like your Gmail inbox) and you reach the end of the list it shows an orange hue—a visual cue that you can’t scroll anymore.

Notification bar icons (Wi-Fi, network coverage bars, etc.): Turn green when you have an uninhibited connection to Google, white when you don’t. Hint: if you’re in a hotel or airport using Wi-Fi, the bars won’t turn green until you launch the browser and get past the captive portal.

Voice actions: Tell your phone what to do by pressing the microphone icon next to the search box on the home screen, or long press the magnifying glass. You can tell it to send an email or text message (“send text to mom, see you for pizza at 7”), call someone (“call mom”), navigate somewhere (“navigate to pizza”), or listen to music (“listen to Mamma Mia”).

Look at Maps in 3D: With the latest release of Google Maps, you can now look at 3D maps. Tilt the map by sliding two fingers vertically up/down the screen, and rotate it by placing two fingers on the map and sliding in a circular motion, e.g., from 12 and 6 o’clock to 3 and 9.

Cool shutdown effect: When you put the phone to sleep, you’ll see an animation that resembles an old cathode tube TV turning off.

Keyboard tricks

Shift+Key to capitalize a word: In Gingerbread (and supported hardware), you can Shift+Key to capitalize a letter instead of going to a separate all caps keyboard.

Auto-complete: The space bar lights up when auto-complete can finish a word.

Quick replace: Tap on any previously typed word, then tap on a suggestion to automatically replace it with the suggested word.

Easy access to special characters (like numbers, punctuation): Press and hold any key to go to the special character keyboard. You can also press and hold the “,” key for an extensive punctuation keyboard.

Applications

Angry Birds: Popular game that lets you knock down blocks by slingshotting birds.

Flash: Install from Android Market to watch Flash videos embedded throughout the web. Runs even better on Gingerbread.

Fruit Ninja: A juicy action game that tests your ability to smash flying fruit. A fun time-killer on the bus or train.

Instant Heart Rate: Measure your heart rate using your camera.

Phoneanlyzr: Track your phone usage: who you text most, call most, average call length distribution, etc.

RemoteDroid: Control your computer from your phone. Gives you a mobile wireless mouse and keyboard. Great if you’re using your computer for music or movies.

Shazam: Identifies virtually any song you are listening to.

SoundHound: Record a snippet of a song and get it identified instantly. You can even hum (if you can carry a tune!).

Tango: A free, high-quality video call app that works on both 3G and Wi-Fi. If your device has a front facing camera (e.g., Nexus S), you will love this app.

If that was all too easy for you and you felt kind of been there done that, here is a bit of hack you would really feel proud about: an android market (v2.2.7) in black, blue or red color.

Source: Official Google Blog

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