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By now, we know that video collaboration services are here to stay and apps like Microsoft Teams have been on the front-end at offering remote conferencing solutions with several users depending on it daily. While video calls are the primary aspect of any conferencing service, there are a bunch of other things that contribute to making your work more convenient and easy.
One such feature is the ability to take notes during a meeting and quickly access it at any time in the future. In this post, we’ll help you understand how Meeting Notes on Microsoft Teams is helpful and how you can start use it.
Related: How to Use Taskbar Chat on Windows 11
Why take Meeting Notes on Microsoft Teams?
This is where the Meeting notes option comes into the picture. Microsoft Teams has a native Meeting notes option that lets you create notes for a particular meeting while it is in progress. You can capture what’s going on in a meeting or share your own thoughts or opinions on a specific discussion inside the Meeting notes that are created.
The meeting notes that you create will be visible and accessible to other members of the meeting, making it easy to analyze and compare the different takes on any given discussion. These notes are easily shareable via links that anyone in the meeting can use to get quick access to the meeting notes without looking for one manually.
Who can use Meeting Notes on Microsoft Teams?
While capturing Meeting Notes on Microsoft Teams is easy, the ability to access it is dependent on a few factors:
Participants in a meeting can start or access meeting notes only if they are present in the same organization as that of the meeting’s organizer or host.
Meeting notes can only be accessed inside meetings where there are only up to 100 participants. Although the standard size of Teams meetings is 350 participants, you will have to restrict the discussion to just 100 if you want to use Meeting notes for a given session.
Participants who entered the meeting before the meeting notes were taken will have access to the notes directly. Those who enter the meeting after meeting notes have been created will have to request access to the notes. When they do that, the meeting organizer will receive an email asking them to approve access to the notes for the people who have requested it.
Related: How to Set up and Use Breakout Rooms on Microsoft Teams
How to Take Meeting Notes on Microsoft Teams
The ability to create meeting notes will be available both before, during, and after a meeting on Microsoft Teams. Follow the steps below to start taking meeting notes on both scenarios.
Before/After a meeting
Note: The ‘Meeting Notes’ tab at the top won’t appear inside channels where you have not created any meeting notes before. You can, however, add more sections to the notes you have already created.
Inside Meeting Notes, select the ‘Take notes’ option.
Now, you can create your notes by adding a title and your thoughts and discussions in a section that appears.
During a meeting session
When a drop-down menu appears on the screen, select the ‘Meeting notes’ option.
You will now be taken back to your Microsoft Teams window with your current channel open. Inside this window, you should see a new ‘Meeting Notes’ tab at the top, if it wasn’t created before.
Here, you can cover the proceedings of your meeting by giving it a title and then mention objectives, notes, and actionable items under the title.
All of your notes will now be visible and accessible to others present in the meeting.
How to Access your Notes after a meeting
Participants who have access to the meeting notes can view all the notes created by others within the meeting. There are three ways you can access your meeting notes on Microsoft Teams – inside your Teams channel, inside Teams calendar, or inside a channel’s Wiki tab at the top.
View notes inside Teams Channel
You should now be able to see the notes appear directly inside the ‘Meeting notes’ tab.
View notes inside Teams Channel’s tab bar
This should open the Meeting notes tab and you should now be able to see all the notes created under this specific channel.
View notes inside private chats
That’s all there is to know about meeting notes in Microsoft Teams.
You're reading How To Take Meeting Notes On Microsoft Teams
Remote collaboration has been the name of the game in 2023 and Microsoft Teams has been one of the leading services in the market that let you communicate with members in your organization and off of it. The service lets you create specific teams, hold meetings, send direct and group messages, share files, and record screens to make it easy for your team to work closely even from home.
When you’re using Microsoft Teams, the service alerts you of any slight change that’s happening inside the app, your team, or your different channels. We understand that sometimes, these notifications can be a little too annoying and if not managed properly, you might end up missing out on important alerts that you were supposed to view.
In this post, we’re elaborating on different ways to disable various notifications on Microsoft Teams and how you can get it done.
Disable Meeting chat notifications for new messages
If you’re annoyed with the constant stream of alerts in a conversation that you are in, you can get rid of them by modifying the meeting chat notifications according to your preference. Not only can you customize this setting the way you want but can also completely turn it off if you no longer want to get notifications from new messages in a chat.
In the next screen, select the ‘Mute until I join or send a message’ option available next to the ‘Meeting chat notifications’ section.
When you do that, you will not be alerted with the notifications of the chat unless you join the chat yourself or send a message there.
Disable notification sounds
In addition to visual alerts, Microsoft Teams also offers to notify you via notification sounds like any other app on your device. By default, Teams enables sound for notifications when you install its desktop app but you can disable.
Inside the Settings screen, select the ‘Notifications’ tab from the left sidebar and toggle OFF the switch adjacent to ‘Play sound for notifications’ under the ‘Appearance and sound’.
Notifications sounds will now cease to play for every alert you get on the Teams app.
Disable notifications for specific conversations
We explained to you how you can mute certain notifications until the time you get back to a chat but what if you want to turn off notifications for specific conversations? You can stop updates for a specific conversation inside Microsoft Teams by following these steps.
There’s you go! You won’t receive notifications to a channel conversation anymore.
Disable channel notifications from the Teams list
Note: Disabling Channel notifications for a channel will still get you notifications for direct replies and personal mentions sent within the channel.
Disable “meeting has started” banner
In the next screen, select ‘Off’ inside the ‘Meeting started notification’.
You will no longer receive alerts when meetings start.
Disable mentions, replies, and reactions in Chat
Microsoft only allows you to minimize the number of notifications for some alerts in Chat. For doing so, you will have to select the following options for the settings available on the screen:
@mentions: Only Show in feed
Likes and reactions: Off (Select ‘Only show in feed’ in case you want to see those alerts in your Teams feed but not as a banner)
By selecting the aforementioned settings, you can reduce the number of banner notifications on Teams so that you can see the messages and post that you need to view.
Disable “Someone you know joined Teams” notification
Similar to other apps and services, Microsoft Teams also offers to notify you when someone whom you know starts using the collaborative service. While it could be beneficial to know which one of your friends, colleagues, or family have joined Teams, on most occasions, getting alerts about them in the middle of work could be a pain in the behind.
Disable/Reduce Email notifications
When you start using Microsoft Teams, within a few days you will realize that you’re on the receiving end of a lot of emails that notify you of every update and action taken inside the collaboration service. If you don’t start managing your notifications, your email will soon be clouded with mails from Microsoft Teams about the smallest of changes and sometimes, it might get too annoying.
To help you clean up your Microsoft Teams notifications from your email, you can either minimize the frequency at which you receive emails or completely turn it off. You can learn to do this by checking out our complete guide on the topic in the link below
▶ How to get fewer emails from Microsoft Teams
Disable chat notifications
So far, we have told you ways to disable or mute notifications from channels, teams, emails, and sounds but you can also turn off notifications when receiving messages via Chat from someone. This can be achieved by using the mute function that can be used to concentrate on the work at hand without distractions.
You can mute someone on Microsoft Teams by following the guide in the link below:
▶ How to turn off chat notifications using Mute in Microsoft Teams
Disable “Now Available” Status notification
One of the many features that Microsoft Teams has to offer is its ability to receive push notifications whenever a team member comes online. Team admins can benefit from this option as they can keep an eye on their employees, work timings, and ensure transparent communication.
However, for some, the “Now Available” Status notification can be a cumbersome affair but you can turn off this feature by following the guide that we’ve prepared in the link below.
▶ How to stop “Now Available” Status notification on Microsoft Teams
Disable notifications entirely on Teams
If you rarely take a look at notifications on Teams, then your best option is to apply a custom notification setting that lets you disable all of your Teams desktop app alerts once and for all. Luckily for you, Teams lets you customize desktop and activity notifications for your own preference.
When you select the ‘Custom’ tile, a new screen will load giving you various options to manage your notifications from the teams and channels you communicate with. To completely prevent getting notifications, configure your Microsoft Teams client with the following settings that we have applied in the screenshot below.
If you manage to log in to your Microsoft Teams account, you’re luckier than many other users out there. Login errors are among some of the most common glitches affecting the app. And they almost always occur at the worst possible time. After all, you know what Finagle’s law of dynamic negatives says: “Anything that can go wrong, will—at the worst possible moment.”
The env_check_error is a rare login error that prevents Teams users from signing in. Basically, it indicates Teams failed to connect to the settings endpoint. In this guide, we’ll explore what troubleshooting methods you can use to fix it.Fix Microsoft Reams env_check_error on Windows and Mac Delete the chúng tôi File Windows 10
Exit Teams completely and navigate to C:UsersUserNameAppDataRoamingMicrosoftTeams.
Then locate and delete the Settings.json file.
Launch Teams again and check if you can log in now.Mac
If you’re used to using Terminal, you can quickly delete the file by running this command: rm /Users/UserName/Library/Application Support/Microsoft/Teams/settings.json.
Or you can navigate to Home → Library → Application Support→ Microsoft → Teams folder. Open the Teams folder and delete the Settings.json file.Clean the Hosts File
Additionally, certain entries in your Hosts file could be blocking Microsoft’s servers. Close Teams, ensure the Hosts file is clean, and try to sign in to your account again. Resetting the Hosts file to default settings can help fix connectivity issues.Steps to Reset the Hosts File on Windows 10
Launch Notepad and paste the following script into the new file:
Save the file to your desktop and exit Notepad.
Then go to %WinDir%System32DriversEtc and open the Etc folder.
You can now move the Hosts file you saved on your desktop to the Etc folder. Check if the env_check_error persists.Steps to Reset the Hosts File on Mac
Start Terminal and enter sudo nano /etc/hosts.
Then hit the Return key and type in your passoword when prompted.
You can now edit your Mac Hosts file.
Check if there are any entries in the Hosts file that might be blocking Teams. Remove all of them.
An Alternative Method
Launch Finder, hit the Go menu, and select Go to folder.
Then enter /private/etc/hosts and press Enter.
Drag the Hosts file to your desktop.
Open it using your default text editor and delete all the entries.
You can then paste the default Mac Hosts file script into the Hosts file:
Drag the Hosts file back to its original folder and check if Teams is working properly now.
For more information about editing your Hosts file, see How to Edit Your Mac’s Hosts File & Why You Might Want To.Clear the Cache
Clearing the cache helps you to delete temporary files that may be blocking your connection to Microsoft’s servers. Meanwhile, don’t forget to backup important data before following the steps below.Windows
Exit Teams and close all the Office processes running in the background.
Then type in %appdata%Microsoftteams in the Windows search bar.
Delete all the files from the following Teams folders:
%appdata%Microsoftteamstmpdelete teams cache files.
Restart your computer and launch Teams again.Mac
Then go to “~/Library/Application Support/Microsoft/Teams/ and open the Teams folder.
Delete the files in the following folders: Application Cache, blob_storage, Cache, databases, GPUCache, IndexedDB, Local Storage, and tmp.
Launch Teams again and check if the error persists.Conclusion
To sum up, you can quickly fix the env_check_error by deleting the chúng tôi file. Meanwhile, if that method doesn’t work, reset the Hosts file to default settings and clear the app cache.
Microsoft is well known for integrating its product across other products. One such scenario is the ability to create Microsoft Teams meeting info from Outlook. It makes it easy for users as they don’t have to go to Teams and then create a new one. However, some users have reported missing the ability to do that. This post will help you if you cannot add Teams meeting info from Outlook.Unable to add Teams meeting info from Outlook
There are three ways to fix the problem, so you can add Teams meeting info from Microsoft Outlook.
Enable Add Online meeting to all meetings option
Add or Reinstall Microsoft Team Meetings Add-in for Microsoft Office
Verify Registry Settings
Check Policies (IT Admin)
Make sure you have an account with Microsoft Teams using the same account as on Outlook. Also, ensure the company does not limit you to doing that if you are using a corporate account.1] Enable Add Online meeting to all meetings option
Outlook has a dedicated setting for Calendar where you need to enable the option to add an online meeting to all meetings. You can also configure the default duration, shorten appointments and meetings, etc.
Locate the Calendar option, and check the box that says: Add online meeting to all meetings.
Save the change, and now try creating the Microsoft Teams meeting from Outlook.2] Add or Reinstall Microsoft Team Meetings Add-in for Microsoft Office
When you install Microsoft Teams on your PC, it installs the Microsoft Team Meetings Add-in for Microsoft Office. It allows you to create meetings from Outlook. Check if it’s installed.
Locate add-in with the name: Microsoft Teams Meeting Add-in for Microsoft Office.
Once done, restart Outlook, and check if you can create the meeting.3] Re-register Microsoft.Teams.AddinLoader.dll
While enabling and disabling the Add-in should also register the DLL, you can do it manually to be double sure.
Execute the following command from the Run prompt or elevated Windows Terminal
64 Bit Office:
%SystemRoot%System32regsvr32.exe /n /i:user %LocalAppData%MicrosoftTeamsMeetingAddin1.0.18012.2x64Microsoft.Teams.AddinLoader.dll
32 Bit Office:
%SystemRoot%SysWOW64regsvr32.exe /n /i:user %LocalAppData%MicrosoftTeamsMeetingAddin1.0.18012.2x86Microsoft.Teams.AddinLoader.dll
The path may differ on your PC. So make sure to pick the highest build number i.e. TeamsMeetingAddin1.0.18012.2. Here the number 1.0.18012.2 is the build number.
Restart Microsoft Teams Desktop and Outlook, and check if the issue is resolved.4] Verify Registry Settings
Here we will change the registry setting, which is risky if you accidentally delete anything. Hence if you are doing this, make sure first to create system restore.
These steps will fix if the add-in doesn’t display even if installed.
Open Run Prompt, type chúng tôi and press the Enter key to open the Registry Editor
Navigate to HKEY_CURRENT_USERSoftwareMicrosoftOfficeOutlookAddins.
Check whether TeamsAddin.FastConnect is displayed.
Under TeamsAddin.FastConnect, make sure LoadBehavior is displayed and is set to 3.
If LoadBehavior has a value other than 3, change it to 3 and restart Outlook.
Restart Teams and Outlook, and check if the issue persists.5] Run Microsoft Support and Recovery Assistant
Microsoft offers Microsoft Support and Recovery Assistant. The recommended solution is to perform automated troubleshooting steps and make the required fixes.6] Check Policies (IT Admin)
If you are an IT admin unable to install the Teams Meeting add-in, you need to verify two policies.
Teams Upgrade policy which enables scheduling meetings in Teams (More on this)
Teams Meeting policy that permits the Outlook add-in to be installed. (More on this)
I hope the post was easy to follow, and you could resolve the issue where you could not add Teams meeting info from Outlook. It is usually the Add-ins issue, and we have suggested a couple of solutions to fix it.Do Microsoft Teams meetings sync with Outlook?
Yes, they do. If you are using the Microsoft Teams meeting Add-in for Microsoft Office, it will automatically sync all the Teams meeting with Microsoft Outlook Calendar. It works across devices.How do you attend a meeting in Outlook?
IBM has partnered with chip maker Xilinx to expand the use of IBM Power processors in servers, taking on Intel for a bigger slice of the data center market.
It’s one of several announcements IBM is making Monday around its Open Power effort, which it launched last year to breath new life into Power by licensing the design for use by other companies.
Penguin Computing and Italy’s E4 Computer Engineering are each building high-performance computers based on Power chips. And IBM said it worked with Nvidia to include its GPUs in IBM’s Watson supercomputer, another Power-based system.
It’s a big change for IBM. The company used to be the exclusive maker of Power servers, and it used primarily IBM technologies. But with the Unix market in decline, IBM opened up the platform to let third parties build Power products.
With Moore’s Law starting to slow, FPGAs are becoming “mandatory” for increasing performance in servers, he said. “It’s how we’ll continue the cost and performance improvements that Moore’s Law has given us,” McCredie said.
Xilinx’s chips will work with IBM’s CAPI (Coherent Accelerator Processor Interface) which provides them with direct access to the memory caches on Power processors, boosting performance.
IBM Power is one of two platforms trying to challenge Intel’s dominant x86 architecture in servers. The other is ARM. Qualcomm announced plans to develop its first ARM server chip, and said it was working with Xilinx to combine FPGAs with ARM processors.
IBM and ARM both have their work cut out to build an ecosystem of software and hardware to match that of Intel. And Intel is already combining its chips with FPGAs, a strategy that will accelerate with its planned purchase of Altera.
But some customers are keen to see alternative server platforms emerge, for cost as well as performance reasons, and the fresh competition should be good for the industry.
On Monday, Penguin is announcing a new high-performance computing system based on IBM’s Power8 processor. Known as Magna 2001, it’s a 2U system with 12 storage drives and 32 memory DIMMs that support up to 2TB of RAM. Like other Penguin systems, it runs a Linux stack.
With up to 96 virtual CPU cores, it’s a capable platform for virtualization, said Penguin President and CEO Tom Coull. And the Power8 processor supports a large memory footprint and high memory bandwidth, making it also well suited to cloud storage.
“We believe it will be a credible contender to x86,” he said.
Magna 2001 is available now and will be on show at the SC15 supercomputing conference in Austin Monday, Coull said.
Details of the system E4 Computer Engineering is announcing were not immediately available.
Other OpenPower servers already on the market include two models from Taiwan’s Tyan, a system from Cirrascale that incorporates Nvidia GPUs, and several models from RedPower that are on sale in China, according to IBM.
Systems have also been announced by RackSpace, and by three Chinese vendors — Inspur, NeuCloud and Chuanghe. China could be a big opportunity for IBM because the government there is encouraging development of home grown products, and the OpenPower model allows Chinese firms to build both Power processors and Power servers.
If Microsoft Teams Screen Sharing is not working then this post is sure to help you. Microsoft Teams is an online workspace that allows people to hold meetings, share ideas and content. But users have recently complained that screen sharing is not working on Microsoft Teams. Fortunately, you can follow the suggestions mentioned in this post to fix the error.Why can’t I share my screen on Teams?
Screen sharing may not work in Teams if the admin disables the option or the application is denied necessary permissions. However, there are several other reasons this might occur:
Unstable internet connection
Conflicts due to other apps
High display resolution
Outdated Teams versionFix Microsoft Teams Screen Sharing not working
If Microsoft Teams Screen Sharing is not working then follow these suggestions:
Ask Meeting Admin to Allow Everyone to Present Their Screen
Check the Internet Connection
Delete App Cache Microsoft Teams
Use a Different Browser
Lower Display Resolution
Update Microsoft Teams
Now let’s see these in detail.1] Ask Meeting Admin to Allow Everyone to Present Their Screen
Firstly, ask your meeting admin if they’ve enabled everyone to present their screen in the ongoing meeting. If this option is disabled, no one in the meeting can share their screen. The admin can enable everyone to share their screen by following these steps:
Expand the drop-down below Who can present? And select Everyone.2] Check the Internet Connection
Next, check the internet connection you’re connected to isn’t slow and unstable. This is because screen sharing needs higher bandwidth than usual. Performing a speed test will ensure your internet connection is fine. However, restart your modem and router if the speed is less than the plan you’ve opted for.3] Delete the App Cache of Microsoft Teams
Microsoft Teams also saves app and cache data to enhance user experience. These cache files can get corrupted, and could be why screen sharing is not working on Microsoft Teams. Delete the app cache data of Microsoft Teams and see if the error gets fixed. Here’s how:
Press the Windows key + R key combination to open the Run dialog box.
Here, type the following and hit Enter. %appdata%MicrosoftTeams
The Teams folder will now open, press CTRL + A to select all the files and then SHIFT + DEL to permanently delete the cache files.
Once done, restart the Teams app, rejoin the meeting, and try sharing your screen again.5] Lower Display Resolution
It’s possible that your screen resolution is set to high, and Teams cannot process it. Lowering your screen’s resolution can help fix the screen sharing not working issue in Teams. Here’s how to do it:
Press the Windows key + I key combination to open Settings.
Once done, restart the Teams app, rejoin the meeting, and try sharing your screen again.5] Use a Different Browser
If the error isn’t fixed, consider joining the meeting on Microsoft Teams through another browser. Using stable web browsers like Google Chrome, Microsoft Edge, etc. may help.6] Update Microsoft Teams
Read: How to Set Time duration for Status in Teams
We hope something here helps you.How do I share my screen in Microsoft Teams? Why can’t I see participants in Teams?
This could occur due to connectivity issues. However, it can also occur if the participants turn their video off or your camera is not working. To fix this, check your internet connection and try clearing Teams cache.
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